Student Employment

Student Employment Requirements at Assumption University

For students to be eligible to participate in either student employment program at Assumption University (Federal Work Study or University Funded) they must be enrolled as a full time student in a degree granting program and maintaining Financial Aid Satisfactory Academic Progress.  Please refer to the Undergraduate Course Catalog for Federal SAP guidelines

Unlike other forms of financial aid, Federal Work-Study and University Funds are not applied as a credit to student accounts. Students are paid on a bi-weekly basis for hours worked during the prior weeks. A work-study-related award does not guarantee an on-campus job.

As of January 1, 2023, students are paid $15.00 per hour. 

Due to limited funding and jobs available, students are only allowed to work ONE job on campus at a time and a maximum of 10 hours per week.

There is an appeal process for students who are looking to have more than one job on campus at a time. Graduate students also must follow this appeal process. Please contact Patty MacInnes for the appeal form. Submitting an appeal form does not guarantee that you will be approved to work more than one job at a time.

How Do I Find a Job and What is the Hiring Process Like? 

Student jobs are posted on Handshake, an online platform for internal and external career and internship opportunities. Job postings for the academic year are typically posted at the beginning of August, but new job postings are available throughout the year.

What is Handshake?

Handshake is an online career management system that is designed to help students like you find jobs and internships to bolster your resume, expand your network through career fairs and employer events, schedule appointments with the CDIC, access their resources, and more.

Learn More: Intro to Handshake Video

JOIN HANDSHAKE

After applying for a job, and if hired, students are required to fill out the documents listed below and submit them to the Office of Financial Aid for their review and approval by the Student Employment Coordinator, Patty MacInnes. Once their paperwork has been fully processed and they are approved, an email will be sent to the student, their employment supervisor, and the Payroll Office informing them they are approved to begin work. 

Students cannot begin working in a student employment position until they receive an approval email from the Office of Financial Aid indicating their paperwork has been reviewed and approved. 
If you have any questions, please contact our Student Employment Coordinator, Patricia MacInnes.

Required Employment Paperwork 

All required student employment paperwork can be found on the Assumption University Portal under the Student Services/Student Employment tab. All required documents can be submitted to us by mail or fax at 508-519-1286. Mailing address: Office of Financial Aid, Assumption University, 500 Salisbury Street, Worcester, MA 01609

For returning student workers at Assumption University:

• Student Employment Contract (Required): This form would need to be signed by both the student and supervisor and submitted to the Office of Financial Aid. Both students and supervisors will be contacted once this form is processed.
• Student Employee Confidentiality Agreement (Required): This form would need to be signed yearly by the student and submitted to the Office of Financial Aid. Both students and supervisors will be contacted once this form is processed.
• Tax documents and Direct Deposit documents (only if necessary): The Federal W-4, State M-4, and Direct Deposit forms can be submitted to the Payroll Office, located in Alumni Hall if the student wishes to make any changes to these forms.

For new student workers at Assumption University:

• Student Employment Contract (Required): This form would need to be signed by both the student and supervisor and submitted to the Office of Financial Aid. Both students and supervisors will be contacted once this form is processed.
• Student Employee Confidentiality Agreement (Required): This form would need to be signed yearly by the student and submitted to the Office of Financial Aid. Both students and supervisors will be contacted once this form is processed.
• Form I-9 (Required): This is a three-step process. A student must complete the Form I-9 and accompanying documentation.
  • I-9 Student Form – this is to be completed by the student
  • I-9 Section Two – this form is completed by the Office of Financial Aid with the student present showing their original identifying documents
  • Present original* documents from the List of Acceptable documents accessible from the Form I-9 portal. Some of the most common options are:
    • Option 1: US Passport
    • Option 2: Assumption ID and Social Security Card
    • Option 3: Assumption ID and Birth Certificate
      • *Note: Federal Regulations prohibit the use of any reproductions of the original documents. 
• W-4 (Required): This tax form mandates how much in taxes Payroll should be withholding from each paycheck for federal taxes
• Form M-4 (Required): This tax form mandates how much in taxes Payroll should be withholding from each paycheck for Massachusetts taxes. Even if your home state is not Massachusetts, you must complete this form.
• Direct Deposit Authorization (Required): This authorizes Assumption University to deposit your paycheck directly into your bank account (checking or savings). 

International Students
Undergraduate, full-time International students can work on campus. Before being approved to work, they would need to obtain a US social security number for tax purposes.  Any student who has questions on how to apply for this document should contact Chad Laliberte. 

Other Employment
For students interested in other part-time employment, separate from the Assumption University Student Employment Program, our location in Worcester offers students access to a variety of businesses and organizations.

Student Employment Resources

	Office of Financial Aid
	Career Development and Internship Center (CDIC)
	Contact the CDIC
	Contact our Student Employment Coordinator, Patricia MacInnes