Student Employment

The Student Employment program at Assumption University provides part-time employment for undergraduate students on or near campus to help pay for incidental expenses during the year. There are two programs as described below:

• Federal Work-Study: This is a need based federally subsidized program. Students must demonstrate financial need to be awarded this form of assistance.
• University Funding: Assumption University provides funding for students that are not eligible for Federal Work-Study, so that they can also work.

Unlike other forms of financial aid, Federal Work-Study and University Funds are not applied as a credit to student accounts. Students are paid on a bi-weekly basis for hours worked during the prior weeks. A work-study related award does not guarantee an on-campus job. Students are encouraged to secure a position and can review how to obtain a job under "Job Search" below.

Rate of Pay

• $14.25 per hour as of January 1, 2022
• $15.00 per hour starting January 1, 2023

Due to limited funding and jobs available, students are only allowed to work ONE job on campus at a time and a maximum of 10 hours per week.

There is an appeal process for students who are looking to have more than one job on campus at a time.  Please contact Patty MacInnes for the appeal form.  Submitting an appeal form does not guarantee that you will be approved to work more than one job at a time.

Job Search
All student employment jobs will be posted in Handshake which is an online platform that Assumption University uses to post internal and external student jobs and internships. Job postings for the 2022-2023 academic year will be available to be viewed in the Handshake portal starting August 1, 2022.  New job postings will be posted throughout the year as they become available.

Students can apply for jobs online and if hired, fill out the required document listed below. Once completed, all forms should be submitted to the Office of Financial Aid to be reviewed and approved by the Student Employment Coordinator, Patty MacInnes. Submitted paperwork will be reviewed on a first-come, first-served basis. 

Once a student’s paperwork has been fully processed and approved, an email will be sent to the student, their employment supervisor and Payroll Office informing them they are approved to begin work. 

Students cannot begin working in a student employment position until they receive an approval email from the Office of Financial Aid indicating their paperwork has been reviewed and approved. 

If you have any questions, please do not hesitate to contact our Student Employment Coordinator, Patricia MacInnes.

Required Employment Paperwork 

All required student employment paperwork can be found on the Assumption University Portal under the Student Services/Student Employment tab. All required documents can be submitted to us by mail or fax at 508-519-1286. Mailing address: Office of Financial Aid, Assumption University, 500 Salisbury Street, Worcester, MA 01609

Returning student workers at Assumption University

• Student Employment Contract (Required): This form would need to be signed by both the student and supervisor and submitted to the Office of Financial Aid. Both students and supervisors will be contacted once this form is processed.
• Student Employee Confidentiality Agreement (Required): This form would need to be signed yearly by the student and submitted to the Office of Financial Aid. Both students and supervisors will be contacted once this form is processed.
• Tax documents and Direct Deposit documents (only if necessary): The Federal W-4, State M-4 and Direct Deposit forms can be submitted to the Payroll Office, located in Alumni Hall, if the student wishes to make any changes to these forms.

New student workers at Assumption University:

• Student Employment Contract (Required): This form would need to be signed by both the student and supervisor and submitted to the Office of Financial Aid. Both students and supervisors will be contacted once this form is processed.
• Student Employee Confidentiality Agreement (Required): This form would need to be signed yearly by the student and submitted to the Office of Financial Aid. Both students and supervisors will be contacted once this form is processed.
• Form I-9 (Required): This is a three step process. A student must complete the Form I-9 and accompanying documentation. 
  • I-9 Student Form – this is to be completed by the student
  • I-9 Section Two – this form is completed by the Office of Financial Aid with the student present showing their original identifying documents
  • Present original* documents from the List of Acceptable documents accessible from the Form I-9 portal. Some of the most common options are:
    • Option 1: US Passport
    • Option 2: Assumption ID and Social Security Card
    • Option 3: Assumption ID and Birth Certificate
      • *Note: Federal Regulations prohibit the use of any reproductions of the original documents. 
• W-4 (Required): This tax form mandates how much in taxes Payroll should be withholding from each paycheck for federal taxes
• Form M-4 (Required): This tax form mandates how much in taxes Payroll should be withholding from each paycheck for Massachusetts taxes. Even if your home state is not Massachusetts, you must complete this form.
• Direct Deposit Authorization (Required): This authorizes Assumption University to deposit your paycheck directly into your bank account (checking or savings). 

International Students
Undergraduate, full time International students can work on campus. Before being approved to work, they would need to obtain a US social security number for tax purposes.  Any student who has questions on how to apply for this document should contact Chad Laliberte. 

Other Employment
For students interested in other part-time employment, separate from the Assumption University Student Employment Program, our location in Worcester offers students access to a variety of businesses and organizations.