How to post to the Master Calendar

As you know, we are developing a Master Calendar to better schedule campus events and hopefully avoid competing events. The Master Calendar will only reflect major events on campus.
After having conversations with several individuals on campus, it has been decided that the most convenient tool in implementing the Master Calendar is the EMS system, which is currently used to book space on campus. In order for an event to appear on the Master Calendar, it will need to be scheduled through the EMS system. In order to do this, please follow the steps below:

1. Open EMS

(EMS can be easily opened by going to the site index on the Assumption College Home Page and clicking Campus Event Planning).

1. Browse for Events

(Make sure there is not a conflict with other events on campus. You should view the whole week and try to avoid two major speakers in the same week and NEVER ON THE SAME DATE.)

1. Browse for Space Available
2. Log On under My Account

(First time users must create a personal account. Call Cheryl Laganelli at ext. 7122 if you need assistance.)

1. Request a Room under Reservations

(All required fields must be filled.)
Certain rooms require local pre-approval before EMS.  Classrooms must be pre-approved by the registrar.  The Plourde Center must be pre-approved by Ann McCarron.   The Laska gym and athletic fields must be pre-approved by Peter Gardula.  The Chapel must be pre-approved by Barbara Morris.   The President’s dining room (PDR) at Taylor Dining must be pre-approved by the President’s office.    EMS then needs you to input on the check out screen that you have obtained pre-approval.
Although EMS will need you to input the general requirements for your event’s food, AV,  and room setup,   you will still need to make your detailed food or AV requests to those specific service departments as well so they have all the particulars.   In addition, it is important to input into EMS how many outside cars will be coming onto campus so that Public Safety can assure adequate parking and control.

1. When booking an event, name your event as you want it to appear on the Master Calendar.
2. Event types have changed, please classify to nearest category.
3. The time of the event should be accurate. Setup time will be added by Conference Services.
4. Make sure to select Add to Master Calendar under Available Services near the bottom if you want your event to appear on the Master Calendar.
5. If you would like your event to be listed on the Colleges internet calendar, (Social Web) email Troy Watkins twatkins@assumption.edu.

I will be taking events directly from EMS to put on the Master Calendar. Please check events you have already booked by December 21st so that an accurate description appears on the Master Calendar.  If you have changes that need to be made, please email Cheryl Laganelli at claga@assumption.edu. Remember ALL events on campus must be logged in on EMS.
The Master Calendar will be displayed in Outlook for the campus to view.

I will notify the campus when the calendar is up and running.
Thank you for your assistance with this process.